Administrative Director

Essential Functions: This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while, in other cases, related duties may also be assigned.

• School Security and Safety

1. Responsible for security procedures to protect students, employees, and the physical structures. 
2. Develops and executes a disaster and emergency preparedness plan as required by law. Follows appropriate city and state laws (e.g. fire alarm testing) and maintains appropriate documentation.
3. Chairs the WSOC Safety Committee and ensures regular meetings and updates. 
4. Responsible for annually updating WSOC’s Emergency Policy and Procedure Manual and lead its communication and implementation.
5. Receives parent concerns regarding safety and liability issues and redirects all other concerns to the appropriate person and/or group.
6. Oversees and collaborates with the Operations Coordinator and Lower School Administrative Assistant in all emergent situations (e.g. power outages, internet outages).

• Operations

The Administrative Director fulfills their role in a positive, collaborative manner consistent with the principles of Waldorf education and servant leadership; oversees the long-term, strategic work of the School; uses the budget as a tool to achieve School goals; and facilitates communication between the Board, College, faculty, staff, parents, and the wider community.

Team Responsibilities:  On a rotating basis and in collaboration with the Board Chair and College Chair, the Administrative Director may participate in the School Leadership Team, meeting as needed to coordinate communication and decision flow between the Faculty, Board, and Administrative bodies in the school.

Operational Responsibilities: 

1. Direct reports include lower school Administrative Assistant and Operations Coordinator.
2. Coordinates Administrative Staff and Directors meetings.
3. Responsible for providing recommendations to Human Resource Mandate Group (“HRMG”) regarding administrative staffing changes to increase operational effectiveness.
4. Oversees contracts needed for school operations such as janitorial services, copiers, phone service, exterminators, portable buildings, etc.
5. Responsible for facilities and overseeing Operations Coordinator.  
6. Conducts regular walk-throughs of the entire school site.
7. Responsible for ensuring compliance with all applicable local, state and federal laws and terms and conditions of the property lease (lessor and lessee responsibilities) and communicating the challenges and opportunities that arise from compliance to the Board and College.  
8. Manages relations and reservations with the neighboring community including, but not limited to: Newport Mesa School District, Estancia, the City of Costa Mesa, and OC Parks, and Parson’s Field and local law enforcement agencies.
9. Maintains the school’s IT infrastructure and recommends improvements and/or upgrades.
10. Supports the EC Title 22 Site Director in maintaining Title 22 good standing for an Early Child Care Center.
11. Oversees the General and Administrative Budget and Facility Budget.
12. Ensures that all Parent Handbooks are updated annually and posted on the school’s website.
13. Attends and participates in school events.
14. Works with the Registrar to ensure accurate handling of student records, SEVIS and immunization reporting.
15. Oversees Incident Reports and follow-up with all of the parties involved in coordination with the HR Generalist.

• AWSNA and WASC Accreditation

1. Participates on the Accreditation Team and coordinates with College and Board to ensure AWSNA and WASC Accreditation is maintained. 
2. Communicates with accrediting commissions.
3. Provides regular updates to relevant stakeholders regarding changes to and action items related to accreditation. 
4. Oversees implementation of the Schoolwide Action Plan.