Accounting and Payroll Manager
Opening Statement
The role of the full-time Accounting and Payroll Manager is an integral part of the business office. This person is responsible for the day to day accounting operations focusing on Revenue / Billing Contract management and Accounting, Collections and Bill payment, Semi-monthly Payroll processing, Quickbooks accounting, Vendor management and Retirements accounts management
About
Waldorf School of the Peninsula (Preschool – Grade 12) is celebrating its 40th year of bringing Waldorf education to Northern California. Our school has two beautiful campuses: Preschool through grade 5 in Los Altos and a few miles away in Mountain View are grades 6-12. Our school is a full member of and accredited by the Association of Waldorf Schools of North America and fully accredited by the Western Association of Schools and Colleges. WSP is dedicated to hiring dedicated and highly capable faculty and administration. We invest in our learning and growth to best serve the needs of our students, teachers, community, and each other.
Essential Job Duties
Essential Duties and Responsibilities:
- Accounts Receivable – setting up new families in system, recording all tuition and fees payments received in Quickbooks, follow up on past due accounts, cash receipts
- Enrollment – student contracts, midyear enrollment and withdrawal processing, assisting Director of Finance and Operations with re-enrollment process
- Tuition Adjustment – Reviewing signed contracts for tuition adjustment, contract amendments, recording amended contracts in system
- Accounts Payable – review check requests, check and payment management, store invoice and consignment payments, credit card payments
- Payroll – process semi-monthly payroll, review timesheets for completion and accuracy, send email reminders to hourly employees and supervisors, process expense reimbursements, record journal entries for payroll, vacation accrual reports, 941 to Quickbooks
- Banking – reconcile all checking and investment accounts, follow up on stale dated checks
- Other tasks – Reconcile Balance Sheet accounts, workers compensation audit, prepare worksheets for auditors, ACA reports, 1099 for contractors, data & file cleanup and other duties as assigned
Qualifications
Job Requirements and Qualifications:
- Bachelors’ Degree, in Accounting or Finance
- Strong experience in bookkeeping and/or accounting and finance
- Non-profit/Independent School sector experience preferable
- Requires solid knowledge and understanding of accounting principles
- Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment
- Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus
- Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, and administrators and business partners Paycom or similar experience preferred
- Smart Tuition Experience Preferred
- Proficient in QuickBooks
- Proficient in Microsoft Office, especially Excel and Word
- Proficient in Google applications, including Gmail, Google Sheets and Google Docs
- In-person attendance necessary to provide effective performance during normal business hours
Employment Details
Benefits and Compensation:
Waldorf School of the Peninsula provides medical, dental, and vision coverage for the employee and their dependents. A generous tuition remission benefit is available for children of the employee, 19 holidays and 3 weeks vacation. Depending on experience, certification and education, the yearly salary range is $80,000-90,000.
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status.
To Apply
To apply:
Please send a cover letter and resume to hr@waldorfpeninsula.org